The Ultimate
Las Vegas
Wedding Bar Checklist
Planning your wedding bar in Las Vegas? Use this checklist to organize alcohol, ice, mixers, garnishes, cups/drinkware, and the setup details your bartender needs to deliver smooth service.
Sip Happens Las Vegas is a dry-hire mobile bartending service: you purchase and provide all alcohol and ice. We provide professional bartending, standard mixers and fresh garnishes, a portable bar setup, cocktail napkins and straws, professional bartending tools, and a custom alcohol shopping list.
You celebrate.
We’ll run the bar.
Wedding Bar Planning Checklist
Use these categories to plan your wedding bar without guesswork. This page is written for dry-hire service in Las Vegas (you provide the alcohol and ice), so you can stay organized and avoid last-minute runs.
Alcohol
Choose beer, wine, and spirits based on your guest list and the kind of bar you want (simple, classic, or cocktail-forward).
Ice
Plan enough ice for cocktails and chilling, plus a storage plan that keeps it accessible throughout the reception.
Mixers + Garnishes
Confirm what your bartending team provides, and make sure your menu only uses ingredients you’ll actually have on-site.
Cups + Supplies
Decide on glassware vs. disposable drinkware, plus napkins, straws, and a tidy bar-area plan.
What You Need To Plan
Alcohol to Purchase
Decide your bar style (beer & wine only, full bar, or signature cocktails) and buy the spirits, beer, and wine that match your plan.
Mixers & Garnishes
Confirm which standard mixers and fresh garnishes your bartending team provides, then build a cocktail menu that fits.
Ice Planning (Vegas-Proof)
You’ll supply all ice—plan both cocktail ice and chilling ice, plus coolers/tubs so it stays usable throughout the event.
Cups, Drinkware & Bar Supplies
Choose disposable cups or venue glassware, and make sure you have the basic bar-area supplies ready (trash plan, water, and storage).
How To Choose
Signature Drinks
A great wedding bar doesn’t need an overwhelming menu. Pick drinks that match your vibe, your crowd, and what you’re comfortable purchasing for a dry-hire setup.
Decide Your Bar Style
Beer & wine only, a full bar, or a cocktail-forward menu—this choice guides what alcohol you’ll purchase and what mixers/garnishes you’ll need.
Plan Beer, Wine & Spirits
Consider what your guests actually drink (light beer, sparkling, classic spirits) and avoid buying niche bottles that won’t get used.
Build Your Shopping List
For Sip Happens Las Vegas dry-hire events, you provide the alcohol and ice. We provide a custom alcohol shopping list to match your guest count and your chosen cocktail menu.
What To Have Ready
Dry-hire weddings run smoother when the essentials are staged and easy to access. Here’s a practical pre-arrival checklist you can review with your venue and wedding planner.
Bar Setup & Supplies
All spirits/beer/wine you’re serving are delivered and accessible (dry-hire = you provide this).
All ice is on-site and stored in a way that keeps it clean and easy to grab.
Disposable drinkware or venue glassware is ready (plus champagne flutes if you’re doing a toast).
A simple hydration option helps the night run smoother for everyone.
Know where trash goes and keep the bar zone clear for safe service.
If you’re doing signature cocktails, confirm names + ingredients so the bar can execute consistently.
Timeline & Access
A clear bar area with power/water access if your venue requires it.
Parking, elevator access, security check-in, and any venue rules shared in advance.
If you’re doing champagne or a signature toast, confirm when and where it happens.
Share the day-of contact so quick questions don’t reach the couple mid-event.
Plan where guests line up so the bar doesn’t block entrances or high-traffic paths.
A quick check of alcohol/ice/cups prevents surprises right before service begins.
Real Drinks.
Real Fun.
Questions To Ask
Your Wedding Bartender
These questions help you confirm what’s included, what you need to supply for a dry-hire bar, and how to avoid surprises on wedding day.
Is Sip Happens Las Vegas dry-hire?
What do you provide vs. what do we provide?
We provide: professional bartending, standard mixers and fresh garnishes, a portable bar setup, cocktail napkins and straws, professional bartending tools, and a custom alcohol shopping list.
Can you help us choose what alcohol to buy?
What do you need from our venue or planner?
How should we plan signature cocktails?
What are common wedding bar mistakes to avoid?
Request A Free Quote
Dry-hire: you provide all alcohol and all ice.
We provide bartending, standard mixers + fresh garnishes, portable bar setup, napkins + straws, tools, and a custom alcohol shopping list.
Final Wedding Bar Checklist
Use this as your last review before wedding weekend. It’s designed for a dry-hire Las Vegas wedding bar: you provide alcohol and ice, and your bartending team can focus on service.
Wedding Bar Checklist
Check each item off as it’s confirmed: